For all practical concerns, they might have their own rules, or worse none at all.

Organizing or identifying invoices renamed in this format would be so much more convenient and practical.īut it’s quite unrealistic to expect vendors or external parties to adhere to specific conventions such as “naming PDF files based on content” for each document they share.

So vendor A might share a PDF invoice named “Vendor A” and vendor B might title their invoice “July2021 Vendor B”.Ī standardized file naming protocol would make life so much easier - e.g. Vendors follow different file naming conventions and invoicing formats. It is not uncommon for organizations to receive PDF documents with a string of unintelligible characters for a file name.įor example, organizations often receive invoices or proforma invoices as PDF files. The file names often have nothing to do with the underlying content of the document. But PDF file names are not standardized.īusinesses struggle to organize & identify large numbers of PDF files in their database. PDF files are convenient for sharing and storing vast amounts of data/information. *This allows users to identify files more quickly, and get some information about the documents without having to open them individually. * Precious man-hours are spent in renaming and organizing such documents for convenient reference. * This makes it hard to keep track of documents and identify them. * The file names often have nothing to do with the data they contain. * PDF files shared between organizations are named haphazardly. Why Rename PDF Files based on their content?

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